The success of every project is often anchored on a clear delineation and understanding of the roles and responsibilities of those involved in the project. The governance structures which are implemented in a particular project are always dependent on the classification of the project along with the funding sources amongst other variables. With the help of project governance services, these roles and responsibilities should be well documented in the project proposal as well as the project initiation document. Some of the essential roles in any project include the following:
The Project Sponsor or Owner
There are various roles and responsibilities that the project sponsor will undertake in order to ensure the success of the project. Their commitment is very important as without it the project is as well as doomed. They must remain energetic, devoted and active in the project in order to imbue with a sense of mission. The project sponsor will define the scope along with the content of the project in order to deliver the benefits envisioned. They must be very knowledgeable about the project along with adequate information about the business so that they can make right calls supported by solid information and analysis. The role of the project sponsor will require massive support in order to realize the project objectives. This can come from the portfolio governance services or from other players in the project team.
The Project Executive
The Project executive will bear personal accountability for the success or even failure of the project. This is a leadership position and the position undertaking it must have the leadership and status to perform effectively in this role. They must also have the accountability for the delivery of the outcome of the project. The Project Executive is generally a very senior executive in their respective fields which are relevant to the project.
The project manager will provide direction, leadership and coordination roles for the project team on a day-to-day basis. They will plan all the relevant activities that will be crucial for the successful delivery for the project. They must also deliver on the project within well defined boundaries and guidelines to the satisfaction of the Project Executive and the Project Sponsor.
The Project Team will work under the guidance and supervision of the Project Manager. They will work and deliver all the require objectives or deliverables for the project.
The involvement of some of the senior players in the project will depend on the complexity of the project. In many cases, a PMO consultant or portfolio governance service will be part of the proceedings in ensuring the project is a success. For problems of high complexity or importance, the Project Executive may form and chair a project board that will be charged with the successful delivery of the project.
Membership in the project boards will also be constituted based on the main stakeholder interests in the project as well as technical interests. The Project Executive will be responsible for, amongst others, Project Assurance and gateway review. The Project Executive may also assign the role of portfolio assurance to another person or a portfolio governance service.